Meetings Management System (MMS)

A Meetings Management System (MMS) is a software platform designed to streamline the planning, scheduling, execution, and follow-up of meetings within an organization. It enhances communication, improves productivity, and ensures every meeting is purposeful and well-organized.

Key Features of MMS

1. Meeting Scheduling

   • Schedule one-time or recurring meetings.

   • Integrated with calendars (Google, Outlook, etc.).

   • Automated time zone adjustments and availability checks.

2. Agenda & Minutes Management

   • Create and share structured meeting agendas.

   • Record minutes and action items in real-time.

   • Attach documents and reference materials.

3. Invitations & Notifications

   • Send automated meeting invites and reminders.

   • RSVP tracking and real-time updates for changes.

4. Video Conferencing Integration

   • Integrates with Zoom, Microsoft Teams, Google Meet, etc.

   • One-click access to virtual meeting rooms.

5. Task Assignment & Follow-Up

   • Assign post-meeting tasks to participants.

   • Track progress with deadlines and status updates.

6. Meeting History & Archiving

   • Store records of past meetings, agendas, notes, and decisions.

   • Easily searchable for future reference and audits.

7. Real-Time Collaboration Tools

   • Shared notes, polls, and live chat.

   • Co-editing of agendas or documents during meetings.

8. Reports & Analytics

   • Attendance reports, meeting frequency, and engagement tracking.

   • Identify bottlenecks and improve meeting effectiveness.

9. Role-Based Access Control

   • Set permissions for attendees, hosts, and admins.

   • Protect sensitive meeting content.

10. Mobile & Cloud Support

• Manage meetings on-the-go with mobile apps.

• Secure, cloud-based data storage and syncing.

Benefits of Using a Meetings Management System

• Reduces time spent on planning and follow-ups.

• Improves meeting outcomes and accountability.

• Increases organizational efficiency.

• Enhances transparency and communication.

• Centralizes meeting documentation and records.

Why Use EgCRM?

EgCRM is a smart, scalable, and user-friendly Customer Relationship Management (CRM) platform designed to streamline and automate your business processes. Whether you're in real estate, education, healthcare, retail, or any other industry, EgCRM helps you manage leads, improve customer interactions, and boost productivity—all from one centralized system.By using EgCRM, businesses gain better control over their workflow, enhance customer satisfaction, and ultimately increase growth and revenue with efficiency and ease.